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Executive Assistant

The Executive Assistant is the CEO's strategic ally, creating an environment optimized for peak performance. You'll be the guardian of focus, the architect of a streamlined schedule, and the anticipatory force behind each successful day. You’ll also swiftly remove any energetic drains or distractions from the CEO and delegate to the appropriate team member.

Position: Executive Assistant 

Company: Innovate Global HQ 

Location Remote/PST Availability Required

About Innovate Global HQ

Innovate Global HQ (IGHQ) is a powerhouse in business management, designed specifically for visionary brands that are redefining their industries. Powered by the proprietary FusionCore™ system, IGHQ offers seamless, high-performance operations that empower founders to focus on their genius work while its expert teams manage backend complexities. IGHQ's unique approach unifies core business functions—talent acquisition, technology infrastructure, finance, and more—into a streamlined, purpose-driven ecosystem. By reducing operational silos and bottlenecks, IGHQ sets the foundation for rapid, sustainable growth, allowing elite brands to scale efficiently and make a lasting impact.

At its core, IGHQ embodies a commitment to excellence, integrity, and transformative growth. Its team brings deep expertise to every facet of business management, ensuring that visionary companies can scale without compromising their purpose or culture. With values that emphasize leaving the world better than it was found, achieving EPIC results, and fostering a purpose-driven culture, IGHQ goes beyond traditional business management. It serves as a strategic partner for companies ready to create lasting legacies, providing an integrated, high-performance framework that aligns day-to-day execution with long-term vision.

Role Summary: Executive Assistant to the CEO

Are you ready to be the force behind the powerhouse? At Innovate Global HQ we're on the hunt for an Executive Assistant who embodies strategic foresight and unwavering efficiency. This role isn’t just about support; it’s about empowerment, enabling our CEO to soar in a high-velocity environment.

The Executive Assistant is the CEO's strategic ally, creating an environment optimized for peak performance. You'll be the guardian of focus, the architect of a streamlined schedule, and the anticipatory force behind each successful day. You’ll also swiftly remove any energetic drains or distractions from the CEO and delegate to the appropriate team member.

Key Responsibilities

Calendar Mastery: Immaculately manage the CEO's calendar, tailoring it to her preferences, and provide a 'week at a glance' for major events or live recordings, ensuring she is always prepared to shine.
Meeting Maestro: Guarantee that every meeting is set for success with agendas delivered 24 hours prior and virtual meetings via Zoom prepared with all necessary assets.
Communication Command: Oversee the assigned inboxes and phone lines, ensuring prompt responses and maintaining organization and clarity within the flow of communication.
Project Management Support: Execute daily checks on Teamwork for the CEO’s Tasks, follow up on overdue tasks, and keep the team informed, ready to implement solutions for any lag.
Exceptional Customer Service: Deliver service to the CEOs private clientele that not only meets but exceeds expectations, fostering engagement, testimonials, and referrals.
Team Management Support: Act as the linchpin for the team, facilitating access to technology or resources and orchestrating weekly meetings with the CEO.
Meticulous Reporting: Compile and present daily and weekly reports, delivering insights and updates to the CEO every morning at 8 AM Pacific.
Versatile Assistance: Stand ready to take on additional projects or duties as assigned by the CEO, demonstrating adaptability and initiative.
Keeper of The CEO Training: Develop and keep trainings and SOPs up to date to serve the needs of the CEO and her consistent evolution.

Desired Qualities

Great Attitude and Energy: You are positive, upbeat and have a go getter attitude. You view obstacles as opportunities and resilience is your middle name
Fast Paced and On The Ball: You are prepared, to the point and ready to drive through our daily report in record time – preparing the CEO for her day and getting all the information you need to move the ball forward.
Proactive and Predictive: Your foresight is unmatched, staying ahead of needs and seamlessly integrating into the CEO's workflow.
Resourceful and Resilient: Adaptive to the ever-changing tides of a rocket-ship paced environment and able to navigate through with innovative solutions.
Clear Communicator: Your words are precise, your intentions clear, leading to effective interactions and unmistakable clarity.
Empathetic Insight: Harness emotional intelligence to understand the CEO's unspoken needs and manage energy, ensuring seamless support.
Strategic Savvy: Adept at translating big-picture goals into daily actionable plans

Requirements

Demonstrable experience in a similar executive support role.
Outstanding organizational skills and meticulous attention to detail.
Discretion with confidential matters and adept at secure communication.
Proficient with modern office technology and project management tools.

What We Offer:

Thrive in a dynamic and forward-thinking company that embraces innovation and strategic efficiency.
Access continuous learning and growth opportunities through FusionCore Academy and other training programs
Participate in regular energy management and wellness programs to maintain personal and professional balance.
Work in a supportive and collaborative environment that values teamwork, positivity, and mutual respect.
Enjoy opportunities for career growth and advancement within a dynamic and rapidly evolving organization.
Receive a competitive salary and benefits package that rewards your contributions and expertise.
Benefit from flexible work schedules and remote working options to support work-life balance.
Contribute to meaningful projects that drive innovation and transformation in the entrepreneurial business management sector.

Joining Innovate Global HQ means more than just supporting a CEO; it's about championing a movement. If you have the passion to facilitate leadership that disrupts and innovates, we're eager for you to apply.

How to Apply:

To apply for the Executive Assistant role at Innovate Global HQ, please send your resume and cover letter detailing your relevant experience and why you are passionate about supporting executive leadership and organizational excellence. Highlight your experience in administrative support, your ability to manage multiple priorities effectively, and examples of how you have successfully facilitated executive operations and maintained confidentiality in previous roles.

We look forward to learning more about how your unique skills and enthusiasm can contribute to our dynamic and innovative team.