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Senior Bookkeeper

The Senior Bookkeeper at Innovate Global HQ is responsible for managing and overseeing the day-to-day financial operations of the business. This role involves overseeing the bookkeeping team and ensuring accurate bookkeeping, maintaining financial records, and ensuring compliance with all state and federal regulations. Key responsibilities include managing accounts payable and receivable, preparing financial reports, overseeing payroll, and ensuring timely filing of 1099s and other tax documentation.

Position: Senior Bookkeeper 

Company: Innovate Global HQ 

Location Remote/PST Availability Required

About Innovate Global HQ

Innovate Global HQ (IGHQ) is a powerhouse in business management, designed specifically for visionary brands that are redefining their industries. Powered by the proprietary FusionCore™ system, IGHQ offers seamless, high-performance operations that empower founders to focus on their genius work while its expert teams manage backend complexities. IGHQ's unique approach unifies core business functions—talent acquisition, technology infrastructure, finance, and more—into a streamlined, purpose-driven ecosystem. By reducing operational silos and bottlenecks, IGHQ sets the foundation for rapid, sustainable growth, allowing elite brands to scale efficiently and make a lasting impact.

At its core, IGHQ embodies a commitment to excellence, integrity, and transformative growth. Its team brings deep expertise to every facet of business management, ensuring that visionary companies can scale without compromising their purpose or culture. With values that emphasize leaving the world better than it was found, achieving EPIC results, and fostering a purpose-driven culture, IGHQ goes beyond traditional business management. It serves as a strategic partner for companies ready to create lasting legacies, providing an integrated, high-performance framework that aligns day-to-day execution with long-term vision.

Role Summary: Senior Bookkeeper

The Senior Bookkeeper at Innovate Global HQ is responsible for managing and overseeing the day-to-day financial operations of the business. This role involves overseeing the bookkeeping team and ensuring accurate bookkeeping, maintaining financial records, and ensuring compliance with all state and federal regulations. Key responsibilities include managing accounts payable and receivable, preparing financial reports, overseeing payroll, and ensuring timely filing of 1099s and other tax documentation. The Senior Bookkeeper is also responsible for internal payroll and profitability analysis, ensuring the accuracy of financial statements, and working closely with the CPA to ensure tax filings are completed accurately and on time.  

This role takes on a strategic leadership position within Innovate Global HQ. Beyond managing the bookkeeping team, the Senior Bookkeeper ensures the company’s financial strategy aligns with its long-term goals, focusing on profitability and compliance. The Senior Bookkeeper provides the CEO with detailed financial reports to guide key decision-making processes and collaborates with department heads to assess performance and revenue generation. Additionally, the Senior Bookkeeper safeguards the company's financial health by ensuring adherence to corporate governance and legal requirements, maintaining the corporate veil, and optimizing resources to drive sustainable growth.

Key Responsibilities

Oversee the Bookkeeping Team: Ensure the bookkeeping team adheres to the company's financial strategy, maintaining accurate records while complying with all federal and state financial regulations.
Ensure Compliance with Financial Laws: Safeguard the company's legal structure by ensuring no laws are broken, and that the corporate veil is protected, preventing any liabilities from falling on the business owners.
Manage 1099 Issuance: Ensure all required 1099 forms are issued annually to contractors and relevant parties, ensuring compliance with IRS requirements.
Maintain Business Licenses: Oversee the payment and filing of necessary business licenses, annual reports, and corporate documentation to maintain legal standing.
Coordinate with CPA for Tax Filing: Collaborate with the CPA to ensure all tax filings are completed accurately and on time, avoiding penalties and ensuring smooth tax operations.
Analyze Financial Data: Provide ongoing analysis of raw financial data to generate profitability reports, providing recommendations to help leadership assess overall business performance and individual team contributions.
Support KPI Reporting: Ensure that financial data is made available to the business manager or department heads for generating team KPI reports, which are essential for tracking and improving performance.
Provide Profitability Insights: Deliver profitability reports and financial insights that assist in measuring team performance and overall company health, contributing to strategic decision-making.
Communicate Financial Reports to CEO: Regularly update the CEO with detailed financial reports, ensuring she has the information necessary to make informed decisions that align with the company's goals.

Desired Qualities

Detail-Oriented: Precision is critical in managing financial records and ensuring compliance with legal and tax regulations. The Senior Bookkeeper must have a keen eye for detail to catch discrepancies and ensure accuracy.
Strong Analytical Skills: The ability to analyze raw financial data and translate it into meaningful profitability reports is essential. This role requires someone who can interpret numbers and provide insights to drive strategic decisions.
Leadership and Team Management: As the overseer of the bookkeeping team, the Senior Bookkeeper should demonstrate strong leadership, guiding the team to adhere to financial strategies and ensuring smooth operations.
Excellent Communication: This role involves regular communication with the CEO, CPA, and other department heads. The ability to clearly present financial data and reports is essential for informed decision-making.
Resourceful: The Senior Bookkeeper must be adept at finding solutions to financial challenges and leveraging available tools, resources, and data. Whether it's navigating complex tax requirements or providing financial insights, being resourceful ensures that the company’s financial operations run smoothly, even in the face of unexpected obstacles.
Compliance-Focused: A thorough understanding of state and federal financial regulations is crucial. This role requires someone who is diligent in maintaining legal compliance and protecting the corporate veil.
High Integrity and Accountability: Managing the company’s finances requires a high level of trust. The Senior Bookkeeper must consistently demonstrate honesty, accountability, and a commitment to safeguarding the company’s financial health.

Requirements

Bachelor’s degree in accounting, finance, or a related field is required to ensure a strong foundation in financial principles and practices.
Must be QuickBooks Certified.
Must be familiar with Nevada Law.
Minimum of 5 years of experience in bookkeeping or financial management is necessary, with proven experience in handling company finances and regulatory compliance.
Proficiency in accounting software such as QuickBooks and advanced Excel skills are required to manage and analyze financial data effectively.
Experience coordinating with CPAs and managing tax filings is essential to ensure compliance with state and federal regulations.

What We Offer:

The opportunity to be on a woman-led team that is re-writing the rules of entrepreneurship and making history in the process.
Flexible, remote work providing you the freedom you desire.
Ample opportunities for personal and professional growth in a fast-paced, innovative team with an opportunity to climb the entrepreneurship rocketship.
Competitive base plus opportunities for performance bonuses and profit sharing.

How to Apply:

Submit your resume and a detailed cover letter outlining your approach to managing company finances, ensuring regulatory compliance, and driving profitability. Please include references that demonstrate your success in financial management, bookkeeping oversight, and collaboration with CPAs and leadership teams.

At Innovate Global HQ, we combine financial excellence with a commitment to strategic growth. If you’re ready to lead with integrity, ensure financial health, and support our company’s long-term success, we look forward to hearing from you.